Accounts Receivable

x

A/R Journal Entries

Customer File Options

Customer Setup

Prospect to Customer Conversion

EDI setup

System Administration

Event	Customer Update	Inventory Update	GL Update
Order Booked	Financials > Booked Orders increased Financials > Available Credit decreased Financials > Average Days updated Financials > Highest Credit decreased Financials > Last Sales Date inserted	Quantity on Hand reduced Quantity Committed increased	None
Order Picked & Packed	None	None	None
Order Shipped	None	None	None
Order Invoiced	Financials > Current AR Bal increased Financials > Total AR increased Financials > Under 30 increased Financials > Sales YTD increased Financials > Sales Lifetime increased	Quantity Committed decreased	Invoice posted to G/L Debit: A/R Credit: Sales Debit: Item COGS Credit: Item Inventory Sales defined by Customer or Item and displayed on Order Detail page. A/R defined at Company Setup. COGS defined at Item. Item Inventory defined at Item.
Invoice Posted (from Invoice Entry with no Order)	Financials > Available Credit decreased Financials > Current AR Bal increased Financials > Total AR Balance increased Financials > Under 30 increased (Financials > Sales fields only updated by Orders)	Quantity on Hand reduced (No change to Qty Committed)	Invoice posted to G/L Debit: A/R Credit: Sales Debit: Item COGS Credit: Item Inventory
Credit Memo Posted	Financials > Credit Memos increased Financials > Last Credit Memo Date updated Financials > Credit Memos YTD updated Financials > Credit Memos Lifetime updated		Credit Memo posted to G/L Debit: Sales Credit: A/R Sales defined by Customer or Item and displayed on Detail page. A/R defined at Company Setup.
Credit Memo Payment Issued	Financials > Credit Memos decreased		Credit Memo posted to G/L Debit: A/P****** Credit: A/R Note: System creates A/P Payment; when posted, Voucher posted to G/L: Debit: Sales Credit: A/P
RMA Booked	Financials > RMAs increased Financials > Last RMA Date updated Can book RMA from Invoice (doesn't require Order)	None	None
RMA Approved	None	None	None
RMA Received	Financials > RMAs decreased Financials > RMAs YTD increased Financials > RMAs Lifetime increased Note that Aging buckets not updated until RMA credit applied to Invoice.	Quantity on Hand increased Quantity on Order increased **	RMA Receiving posted to G/L Debit: Sales (what about inventory?) Credit: A/P RMA Receipt creates A/P Check; when posted Debit: A/P Credit: Cash
Cash Receipt Posted	Financials > Available Credit NOT updated Financials > Last Payment Date updated Financials > Last Payment Amount updated Financials > Aging buckets NOT updated Financials > Payments YTD Increased Financials > Payments Lifetime increased	None	Check posted to G/L Debit: Cash Credit: A/R
Cash Receipt (Applied) Processed	Invoice Payment tab & Payments field updated Invoice moved to Closed Invoices Financials > Available Credit increased Financials > Agings decreased Financials > Invoices YTD increased Financials > Invoices Lifetime increased	None	None

Footnotes:

System tracks all three (LIFO, FIFO and Average) inventory costing methods per item, however, only post’s the designated default costing method to the General Ledger.

See what else is in STFB help (for footnotes).

NEXT - Enter OE analysis doc into OE Integration page.


	The Unofficial User Forum for Aplicor Web-based and Hosted CRM and ERP Software Solutions


	Home\|Forums\|Best Practices\|Library\|Requests\|News\|Site Terms\|Membership\|Contact Us